Paid Parental Leave

Paid Parental Leave

 

NC State University is committed to optimizing the health and well-being of parents and children when employees add new children to their families.

On September 1, 2019, the Board of Governors approved a Paid Parental Leave Policy that provides eligible state employees dedicated leave time for care and bonding with a newborn or a child under the age of eighteen (18), newly placed for adoption, foster, or other legal placement.

NC State University recognizes that benefit eligible university employees will want to utilize this benefit immediately. In order to support new parents across our campus community, NC State University will be implementing the new Paid Parental Leave benefit beginning January 1, 2020.

Coverage and Eligibility

An employee’s eligibility for Paid Parental Leave shall be based on the employee’s months of service and hours of work as of the date of the qualifying life event.

University employees who become a parent via childbirth, adoption, foster care or another legal placement are eligible if:

  • The employee is full-time or part-time (half-time or more) in a permanent, probationary, or time-limited (benefits-eligible) position;
  • The employee has been continuously employed by the State of North Carolina for the immediate twelve (12) preceding months; and
  • The employee has been in pay status for at least 1,040 hours in the previous twelve-month period.

Paid Parental Leave provides:

  • Eight (8) weeks of paid parental leave for the birth parent, providing the first four (4) weeks for recuperation immediately following the birth and
  • Four (4) weeks of paid parental leave for the non-birth parent, as well as for adoptions, foster care, or other legal placement of a child.

  • Each week of Paid Parental Leave will be compensated at 100% of the employee’s regular, straight-time weekly pay.
  • Leave for part-time employees will be awarded on a pro-rated basis corresponding to the percentage of hours they normally are scheduled to work.
  • Eligible University employees who have given birth shall be provided four weeks (160 hours, pro-rated for part-time) of Paid Parental Leave for recuperation during the disability period associated with the birth (“Recuperation Leave”). This leave must be used as a continuous four-week period of leave commencing immediately following the birth.
  • Eligible University employees shall be provided four weeks (160 hours, pro-rated for parttime) of Paid Parental Leave to care for and bond with an eligible child (“Bonding Leave”). This applies to both parents. This leave must be used within the first twelve months of the
    birth or placement of the child and should be coordinated with the employee’s management to minimize impact to the work unit, if feasible, and to avoid any public safety concern. This leave must be used as a continuous four-week period of leave.
  • Paid Parental Leave must run concurrent with Family & Medical Leave, if available. Even if the employee has already exhausted their available Family & Medical Leave, the employee will remain eligible to use Paid Parental Leave if it has not been used within the past twelve months.
  • When used concurrently with Family & Medical Leave, Paid Parental Leave must be applied to absences prior to the employee using any available personal leave (vacation, bonus, sick, etc.), other accrued paid time off, or leave without pay.
  • Paid Parental Leave cannot be used prior to the birth or legal placement of a child for related medical issues or placement-related legal or court appointments.
  • If both parents work for the same institution, each is independently eligible to use Paid Parental Leave; the leave benefit is not combined for the parents for a qualifying event.
  • Paid Parental Leave must be used within twelve months of the birth of the child or placement of the child; if it is not used in that time, then it is forfeited.
  • Eligibility for Paid Parental Leave ends if an employee transfers to an ineligible position/appointment or to a non-participating institution. Paid Parental Leave is not paid out upon separation from employment and cannot be donated to other employees.

Exception for Stillbirth

In the event of a stillbirth occurring twenty or more weeks into the pregnancy, a birth mother who is otherwise an eligible University employee shall be provided up to four weeks of Paid Parental Recuperation Leave commencing immediately following the stillbirth.

The new Paid Parental Leave policy includes a provision for addressing qualifying events that have occurred since the September 1, 2019 effective date. If a benefit eligible employee had a qualifying event that occurred on or after September 1, 2019, and met the eligibility requirements as of the date of the event, the employee will be eligible for four (4) weeks of Paid Parental Leave for purposes of bonding, beginning January 1, 2020 and expiring twelve (12) months from the time of the qualifying event date.

Temporary positions, to include Postdoctoral/House Officers, are not eligible for the Paid Parental Leave program, however, temporary employees may use that time of service in determining the 12 months of continuous employment eligibility for Paid Parental Leave so long as the employee is in a permanent, probationary, or time-limited position at the time of the qualifying event.

Relationship to Faculty Serious Illness and Disability Leave

Non-leave earning faculty covered by Sections 300.2.11 and 300.2.11[G] of the UNC Policy Manual, and any other faculty who are covered by their institution’s Faculty Serious Illness and Disability Leave program, are not covered by this regulation. More information about this policy is available at: https://policies.ncsu.edu/policy/pol-05-30-01/

How To Request Paid Parental Leave

Eligible employees who would like to request Paid Parental Leave should follow the steps below.

  • Qualifying event
  • Effective date of qualifying event
  • Leave begin date and end date
  • Required supporting documentation, if available

Examples of Acceptable Supporting Documentation

Qualifying Event

Examples: Parental Leave Acceptable Supporting Documentation

(Only one (1) document required)

Adoption
  • Adoption Order
  • Proof of Placement
Birth
  • Birth Certificate
  • Certified DNA Results
  • Custody Order
  • Proof of Placement
Foster Placement
  • Foster Care Placement Agreement
  • Custody Order
  • Proof of Placement
Other Legal Placements
  • Custody Order
  • Proof of Placement

To submit a Paid Parental Leave Request Form please go to the MyPack Portal and log in.

  • Under Employee Self Service click on the WolfTime tile.
  • Click on Paid Parental Leave Request (from the list located on the left of the screen).
  • You will be logged in to the Paid Parental Leave Request Form.
  • Select Type of Leave.
  • Enter Leave Effective Start and End Date.
  • Attach Supporting Documentation.
  • Click Submit.

After you submit your request, you and your supervisor will receive a confirmation email from University Human Resources confirming that we have received your request for processing.

The University Human Resources Paid Parental Leave Coordinator will review eligibility and supporting documentation and will communicate directly with you regarding the status of your request.

All communications from the UHR Paid Parental Leave Coordinator will be sent from the paid-parental-lv@ncsu.edu email address.

Once approved, the Paid Parental Leave time will be manually tracked in the HR System, by the UHR Paid Parental Leave Coordinator.

Should you have any questions about your request, you may email them to paid-parental-lv@ncsu.edu.

Additional Resources

 

If you have any questions or need additional information regarding Paid Parental Leave, please contact us at paid-parental-lv@ncsu.edu